Summary
This article will explain what a reconciliation is, how to perform a reconciliation in WaiterMate, how to view past reconciliations, and how to print a reconciliation, along with defining key terms.
a reconciliation in WaiterMate is the process of balancing each cash drawer's total against the system's total takings, often referred to as 'cashing up'. This ensures that the reported sales match the actual amounts in the drawer, helping maintain accurate financial records.
How to perform a Reconciliation in WaiterMate
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Login to WaiterMate
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Select the 'System' icon in the bottom right-hand corner of the screen.
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Select 'Cashdrawer' then 'Reconciliations'
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To begin a new reconciliation, select the required 'Shift' date and click on the 'Edit Reconciliation' icon at the bottom left corner.
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the 'Reconciliation' page will appear. Select each field on the left and enter the amounts as necessary.
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The three columns displayed are:
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Total: displays the sum of the entered amounts.
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Expected: Displays the system's calculated expected amount based on the service data.
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Variance: Displays the difference between Total and Expected (Total - Expected = Variance).
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After entering all the information, click 'OK' in the bottom right-hand corner to save the reconciliation.
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How to view past reconciliations
To view past reconciliations, select the 'Shift' on the right side of the screen and click the 'View Reconciliation' icon.
How to print a reconciliation
To print a reconciliation, select the 'Print' icon. This will also reflect in OfficeMate for record-keeping.
Definition of terms
Float
The initial amount in the cashdrawer at the start of the shift. Only include the float amount if it is physically counted as part of the cash total.
Actual Cash
The total amount in the cashdrawer at the end of the shift. It should include both the float and any cash transactions throughout the shift.
Cash Out
The amount processed as cash out (if applicable).
Petty Cash
Funds spend from the cashdrawer during the shift. This is recorded separately within WaiterMate and automatically populated in this field.
Overring
Used to accounts for errors (e.g., overcharging or accidental duplicate charges).
Enter any over rings (if any). Over rings should be entered as a total for each cashdrawer. Please note this will amend takings in reconciliation only and not adjust any sales associated.
Tips
Enter any tips received during the shift in the appropriate cash, credit, and debit fields.
Credit
Record any credit payments here. Use the Eftpos terminal summary or sub-totals for the required figures, entering them into the credit fields.
Web
Used for online payments, where applicable.
Finalise the Reconciliation
- Once reconciliation is complete, login to OfficeMAte and navigate to 'Reconciliation' under Daily Tasks.
- Select the 'Mark as Completed' icon to confirm that the reconciliation is finished