The reconciliation feature in WaiterMate allows you to balance each cash drawers’ totals against the systems takings totals. Sometimes referred to as ‘Cashing Up’.
Reconciliation can be found by selecting 'System' in the bottom right hand corner of the WaiterMate screen and then selecting 'Cashdrawer'
- ation, select the correct date under 'Shift' and then select the 'Edit Reconciliation' icon located at the bottom left corner of the screen
- You will now see the 'reconciliation' page. There are three columns to the right; Total, Expected and Variance. And on the left had side you will see Float, Actual Cash, Cash Out, Petty Cash, Overring, Tips, Credit and Web. These are all buttons that you will select one by one and fill out the amounts
Total : This is the column where the numbers you input will display
Expected : This is the column where it shows the figures the system thinks it should have. All these amounts are aligned with everything that was put through the system during service.
Variance : This displays the Total less Expected (Total - Expected = Variance)
Float is the amount you start with in the cashdrawer at the beginning of the shift.
Select the 'float' button then enter the float amount in this field only if the total cash includes this figure. If this amount has been physically separated prior to counting the totals it is not required in this field.
Actual Cash is the amount you have in the cashdrawer at the end of the shift. The amount recorded is less the 'Float' amount. Eg: You have $600 in the cashdrawer at the end of the shift but you started with a $200 float at the beginning of the shift. This means you should record actual cash at $400.
Select 'actual cash' button then fill in the fields. By entering the quantity of each note and coin the system will calculate on the right column the amounts. When all fields entered, press 'OK'
Select 'cash out' button' and then enter the amount that has been processed as cash out (if any)
Petty Cash is anything that you have purchased with money from the cashdrawer during the day or shift.
The 'petty cash' button is unable to be selected as you enter petty cash in a different section of WaiterMate and that information then automatically displays in that field.
Over rings are used to record and account for any errors. For example if you charge too much for an item or accidentally charge twice for an item. By recording this it ensures that your totals are correct at the end of the day.
Enter any over rings (if any). Over rings should be entered as a total for each cashdrawer. Please note this will amend takings in reconciliation only and not adjust any sales associated.
Any tips received during the shift should be entered into the correct cash, credit and debit fields
Select the 'credit' button and fill out the fields applicable.
- To find the Eftpos totals you can refer to the eftpos terminal for the figures.
If the system has an independent eftpos terminal, see the provider for instructions on how to access your summary or sub totals. Then enter these figure into the credit fields. They are entered separately as shown below
Select the 'web' button and fill out the fields applicable.
Once all of the information has been entered press 'OK' on the bottom right hand corner of the screen.
YOU HAVE NOW COMPLETED A RECONCILIATION THROUGH WAITERMATE
If you wish to view your reconciliation for that day or any other completed date you can go back to starting page for reconciliations and select the date you wish to view under the 'shift' section and then select 'view reconciliation'
A copy of reconciliation page can be printed by choosing the ‘Print Screen’ icon. This information will also now reflect and be view-able in OfficeMate